Privacy Policy

Visual Arts and Design Educators Association NSW (VADEA NSW)
Last updated: 10 June 2025

Overview

VADEA NSW respects the privacy of its members and affiliated organisations. We are committed to protecting personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This policy outlines how we collect, use, store, and protect your personal data.

We only collect personal information that is reasonably necessary for the operation of our Association and to provide services and benefits to our members.

Collection, Use and Disclosure of Personal Information

VADEA NSW collects the following types of personal information:

• Names and contact details (email address, phone number)

• Workplace or organisation names

• NESA (NSW Education Standards Authority) numbers (for professional development tracking)

• Billing and address details

• Concession eligibility documentation (e.g. student ID)

This information is used to:

• Create and manage membership profiles

• Assist with the identification and reporting of professional development opportunities

• Provide updates on events, initiatives, and opportunities

• Send sponsor communications (via VADEA NSW only – never directly from sponsors)

We do not share, sell, or disclose your personal information to third parties, including our sponsors, unless explicit written consent has been obtained.

For concession membership applications, evidence of eligibility is reviewed but not stored beyond the application process.

Consent and Group Memberships

For group (bundle) memberships, the designated Bundle Coordinator is responsible for providing VADEA NSW with your information during registration. By agreeing to our terms and conditions upon sign-up, you give consent for your data to be used in line with this policy.

If you leave the organisation through which your membership was provided, VADEA NSW and the Bundle Coordinator may remove you from the bundle. Membership benefits will cease unless you renew as an individual member or join another bundle.

You can update your communication preferences at any time via your member profile or by contacting contact@vadea.org.au.

Storage and Security of Personal Information

We take reasonable steps to protect your information from misuse, interference, loss, unauthorised access, modification, or disclosure.

Member data is stored securely using Wild Apricot Membership Software, which provides controlled access and standard data security protocols. Access is restricted to VADEA NSW staff and authorised administrators.

No data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal data, we cannot guarantee or warrant the security of any information collected through our Site. You use our Site and provide us with your personal data at your own risk.

Overseas Data Storage

Wild Apricot may store data on servers located outside of Australia. Where this occurs, VADEA NSW ensures that the service provider complies with privacy protections equivalent to those required under Australian law.

Website Analytics and Cookies

Our website may use cookies and third-party analytics tools to collect non-identifiable information about how visitors interact with our site. This helps us improve user experience. You can manage cookie settings through your browser preferences.

Retention of Data

Personal information is retained for as long as necessary to manage your membership and meet legal obligations. If your membership lapses, your personal data may be retained for up to 24 months, after which it will be securely deleted, unless otherwise required by law.

Access, Corrections, and Deletion of Information

You may request access to the personal information we hold about you, and request that it be corrected or deleted if inaccurate, incomplete, or no longer required.

Please direct all requests to:
contact@vadea.org.au

Privacy Complaints

If you believe your privacy has been breached, or are concerned about how your personal information is being handled, you can contact us at the above email address. We will respond to all complaints promptly and in accordance with the APPs.

If you are not satisfied with our response, you may also contact the Office of the Australian Information Commissioner (OAIC):
www.oaic.gov.au